Purpose:
The purpose of this bulletin is to provide agency instructions for processing the 2023 CSEA and PEF Over40 Comp Time II Cash Out.
Affected Employees:
Employees in the following bargaining units who have opted to participate in the Over40 Comp Time II program are affected:
| Administrative Services | BU02 |
| Operational Services | BU03 |
| Institutional Services | BU04 |
| Division of Military & Naval Affairs | BU47 |
| Professional, Scientific & Technical Services | BU05 |
Background:
Pursuant to a side letter contained in the 2021-2026 Agreements between the State of New York and the Civil Service Employees Association (CSEA) and the 2023-2026 Agreement between the State of New York and the Public Employees Federation (PEF), employees are permitted to cash out up to 120 hours of accrued Over40 Comp Time II credits in each year of the program.
The Office of Employee Relations (OER) Memorandum dated 10/26/2023 provides additional information.
Effective Dates:
The 2023 CSEA and PEF Over40 Comp Time II Cash Out should be processed in the following pay periods:
| Pay Period | Effective Date | Check Date |
|---|---|---|
| Administration Pay Period 17L | 11/22/2023 | 12/06/2023 |
| Administration Pay Period 18C | 12/06/2023 | 12/06/2023 |
| Institution Pay Period 16L | 11/15/2023 | 11/30/2023 |
| Institution Pay Period 17C | 11/29/2023 | 11/30/2023 |
Eligibility Criteria:
Employees who have accrued Over40 Comp Time II credits are eligible to cash out up to 120 hours once per year. Employees do not need to be currently enrolled in the Over40 Comp Time II program or be currently employed in an eligible position to participate in the annual cash out.
The payment is calculated at the straight time rate based on the employee’s salary on the Effective Date.
Agency Actions:
To pay the 2023 CSEA and PEF Over40 Comp Time II Cash Out to eligible employees, agencies must submit the following information on the Time Entry page or the Time Entry Interface (NPAY502) using Earnings Code DH4 (for Hourly employees in PEF or CSEA), Earnings Code 40C (for employees in CSEA), or Earnings Code D40 (for employees in PEF):
| Earnings Begin Date: | Appropriate Effective Date or last day the employee is Active |
|---|---|
| Earnings End Date: | Same as Earnings Begin Date |
| Earn Code: | DH4 (for hourly employees CSEA and PEF) 40C (for CSEA employees) D40 (for PEF employees) |
| Hours: | Number of hours to be paid |
Miscellaneous Payment Information:
The CSEA and PEF Over40 Comp Time II Cash Out is pensionable but is not included in the calculation of overtime.
Tax Information:
These monies are taxable income, will be included in the employee’s taxable gross, are subject to all employment and income taxes and will be reported on the employee's Form W-2.
Payroll Register and Employee’s Paycheck/Advice:
A description and the amount paid will appear on the employee’s paycheck stub or direct deposit advice.
| D40 | Over 40 Cash Out |
|---|---|
| DH4 | Over 40 Hourly Cash Out |
| 40C | Over 40 Cash Out CSEA |
Questions:
Questions regarding this bulletin may be directed to the Payroll Earnings mailbox.
Questions regarding tax information may be directed to the Tax and Compliance mailbox.