State Agencies Bulletin No. 253

Establishing Position Numbers for Underfilled Positions
Date Issued
April 25, 2001


To provide instructions to agencies for establishing a NYS Position number and to provide a new form for requesting a new NYS Position number.

Affected Employees

Trainees and employees in certain title series who are serving in titles that underfill (PR-50) the budgeted title. This only applies to Executive branch employees in the classified service.

Effective Date



  • A NYS position is an underfilled position. The employee is placed in a title which is at a lower level than the budgeted position.
  • NYS Position numbers for employees certified by the Department of Civil Service begin with "62".
  • A single NYS Position number is used for all employees in an agency having the same underfill title and bargaining unit.
  • The NYS Position number must be used on the Job Data and Job Action Request panels in conjunction with the employee's budgeted position number.
  • NYS Positions have no funding attached to them. The funding is associated with the budgeted position.

Agency Action

Prior to requesting a new NYS Position number, agencies need to determine if a NYS Position number is already established for the appropriate title and bargaining unit. To determine this, use the following path:

  • Go
  • Manage Positions
  • Use Position
  • Data 1

In the Dialog Box

  • Department-enter Agency Code
  • Line Number-enter 99999

The list box will display all the NYS Position Numbers for the selected agency and the following fields:

Job Code Description Position Status
Department Job Code
Line Number NY Bargaining Unit
Pay Basis Code Grade
Jurisdictional Class OT Indicator

If a NYS Position number does not exist, complete a NYS Position Data Request Form and fax it to OSC at (518) 474-2601. OSC will establish the NYS Position. If the NYS Position is not established within two business days, contact the Position Management mailbox.


Questions regarding this bulletin may be directed to the Position Management mailbox.