To provide the processing schedule and policies.
Year-End Processing Schedule
Employees' copies of 2002 W-2 forms will be prepared by the Office of the State Comptroller (OSC) and mailed to the agency payroll units for distribution before February 1, 2003. W-2s for the 2002 calendar year will include earnings paid on checks dated:
|Administration:||1/02/2002 through 12/31/2002|
|Institution:||1/10/2002 through 12/26/2002|
An employee who has worked for more than one State agency during the year, in most circumstances, will receive one W-2. Workers' Compensation supplemental payments will continue to be included in the W-2 statements. NOTE: AC 230's for calendar year 2002 must be received by OSC no later than 1/2/2003 for the Institution cycle or 1/8/2003 for the Administration cycle to be included in the 2002 W-2.Agency payroll units will need to prepare corrected W-2 forms if these deadlines are not met. Refer to Payroll Bulletin No. 342 for the AC 230 processing schedule.
2002 W-2 Form
The information which will appear on the W-2 is described below:
|Box 1||Wages, Tips and Other Compensation
Federal taxable wages
|Box 2||Federal Income Tax Withheld
Total federal income tax withheld
|Box 3||Social Security Wages
Wages subject to Social Security taxes, not to exceed $84,900.00.
|Box 4||Social Security Tax Withheld
Social Security Tax deducted, not to exceed $5,263.80.
|Box 5||Medicare Wages
All wages subject to Medicare taxes. There is no salary cap on Medicare wages.
|Box 6||Medicare Tax Withheld
Medicare tax deducted.
|Box 9||Advance EIC Payments
Total earned income credit paid to an employee.
|Box 10||Dependent Care Benefits
Total dependent care deductions.
|Box 12||Codes (Amounts not included in Box 1)
E - Section 403(b) contributions
G - Section 457(b) deferred compensation plan
P - Excludable moving expense reimbursements (not included in boxes 3, and 5)
[ ]Retirement Plan [ ]Third Party Sick Pay
Amounts to be reported:
|Box 15||State Employers State
A two-letter code from the list below indicating which State income taxes were withheld.
|Box 17||State Income Tax
The total State tax withheld is reported in this box.
|Box 19||Local Income Tax
The total local taxes withheld are reported in this box. New York City tax withheld is on the top line and Yonkers tax withheld is directly below in the same box.
|Box 20||Name of Locality
Name of locality if local income tax was withheld for New YOrk City and/or City of Yonkers.
Employer's Name and address
This information will be printed on all copies of the W-2 and includes the NYS Federal ID # (14-6013200), City University Federal ID # (13-3893536), NYS Environmental Facilities Corp Federal ID # (14-1499804), NYS Science and Technology Federal ID # (14-1491323), SUNY Construction Fund Federal ID # (14-6019701) OR Industrial Exhibit Authority Federal ID # (16-1332929).
Additional Employee Information
Employees in agencies other than CUNY should retain their last check stub of 2002 for a record of the Non-Taxable Health Insurance paid in 2002. Although this amount is deducted from boxes 1, 3, and 5 to calculate the taxable salary for federal income tax and social security and Medicare taxes, the amount paid for health insurance in 2002 does not appear on the W-2.
For CUNY employees, deductions for Dependent Care, Flexible Spending Account and Non-taxable Health Insurance are reported as IRC125 in Box 14.
Questions regarding the W-2 process and the AC-230 process may be directed to the Payroll Deductions mailbox.