Most federal agencies require the submission of reports, either programmatic, financial, or both. Since the SFS is New York State’s official book of records, the amounts listed in any final financial report should be traceable to SFS records. State agencies are required to reconcile state accounting records to federal award records before the final report is prepared and filed with the federal awarding agency. At any time prior to actual submission of the final report, agencies may request the project be closed in the SFS by notifying the OSC Bureau of State Accounting Operations at [email protected]. This will prevent agencies from processing any inadvertent transactions against the grant before the final report can be filed. If agencies need to process additional transactions or make corrections within the SFS, they should reach back out to the Federal Grants mailbox to have the project re-opened.

When an agency submits a final report to the federal program office, a copy should also be sent to the OSC BSAO Federal Payment Management Team at [email protected].

Guide to Financial Operations

REV. 02/01/2022